EA for COO of International Luxury Hospitality Group
EA for COO of International Luxury Hospitality Group
Job Reference 6/4471/hospEA
Added : 25/10/2024
Expiry : 22/11/2024
I am looking for an outstanding career EA with strong experience supporting at board level for the very busy but exceptionally considerate and appreciative COO of an international luxury hospitality group. The role is based in the company’s busy head office in Wimbledon, SW London.
The right candidate will be quick, thorough and accurate as they will need to keep up with the COO’s busy day and changing priorities. The COO needs an EA who cares about his time and will look after his interests, as well as trying to stay one step ahead to ensure that each day runs smoothly. This is a true right-hand role.
OUTLINE BREAKDOWN OF THE ROLE
• Maintain a structured and organised approach to managing the COO’s inbox and a complex diary across multiple time zones.
• Organise all travel arrangements including flights, visas, itineraries, hotels and transfers for the COO plus his expenses.
• Prepare supporting documents for the COO ahead of meetings, taking minutes as well as liaising with the wider C-Suite on a daily, monthly basis for strategic needs
• Act as a gatekeeper to the COO when dealing with contract partners, other external parties and internal stakeholders.
• React quickly to shifting priorities, pre-empt challenges and obstacles and always consider backup plans.
• Strong time management to keep the COO on course and navigate the diary if he is over-running.
• Research, collate and prepare documents in advance of meetings, travel and any information the COO may need for travel time and weekend reading – all foreign emails & documents translated immediately and sent through to the COO’s inbox using DeepL translate.
• Assist on company NDAs, external contracts, presentations and notary documents.
• Assist with organising key company events i.e. the Christmas party or other social events or team building.
• Assist in organising monthly board meetings gathering supporting docs and arranging COO weekly team meetings and internal 1:1 catch-ups for his wider team.
• Help build and maintain a more detailed company contact database, especially in operations.
• Rare out-of-office support, but awareness of the COO’s inbox and in case of an urgent request or notification
• Be adept with Microsoft PowerPoint and similar software packages.
CANDIDATE
• Experienced EA with 5 years+ working with C-Suite or equivalent, used to working internationally/Europe.
• Highly organised and able to plan ahead and be proactive
• Happy to be contacted outside hours, keep an eye on important emails, but NOT unreasonable
• Gatekeeper, eyes and ears for the COO and with the support of the CEO’s EA.
• Discreet, good people skills, outgoing, social, not a queen bee
• Muck-in, caring, happy to make your Exec a cup of tea etc.
• An ambassador for the business
We act as an employment agency for this role. Knightsbridge Recruitment specialise in Chiefs of Staff, EAs, PAs, Private PAs, Team Assistants, Receptionists and Office Managers across all industries. If you are already registered with us please contact your consultant directly. Due to the large number of applications we receive, unfortunately we are not able to respond to them all individually.