EA for CEO in the Nutrition/Wellness Sector

The perfect EA for the role will be professional, very personable, with an interest in nutrition/wellness, good IT skills including PowerPoint and CRMs, experience supporting at board level in financial or professional services (or other) and experience in governance, dealing with board members, stakeholders etc. The CEO is looking for a confident and true right-hand, so discretion is very important.

There is an opportunity to travel with the CEO approximately 3 or 4 times a year

• Provide Administration support service to the Chief Executive Officer (CEO) and the Board

• Directly support the CEO and provide secretariat and planning support to board meetings and sub-committees.

• Lead ad hoc projects as requested by the CEO as required.

• Act as first point of contact for the CEO proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues, or advising on responses to the CEO, providing clarity of outcome/actions and ensuring these are followed to resolution in a professional manner.

• Inbox triage and prioritisation, providing daily and weekly summaries.

• Diary management for the CEO, making necessary travel arrangements for national and international meetings and other arrangements for appointments.

• Arrange and plan for internal and external meetings and conferences, and attend as necessary, operating a system to ensure the CEO is fully briefed for meetings, including follow-up actions.

• Maintain a system of follow-up actions for internal team and project meetings.

• Provide high-level support to key internal and external meetings involving the CEO and Board, including preparing agendas, coordinating or writing papers, producing minutes, and ensuring follow-up actions are progressed.

• Liaise with external bodies with which the CEO requires representation

• Ensure the effective operation of the CEO’s office.

• Prepare correspondence, reports, memos and presentation material as required, noting the need for accessibility in all documentation from all sources.

• Assisting with the planning and execution of networking events, and public engagement initiatives.

• Maintaining a database of key contacts, including funders, board members, and industry partners.

• Tracking past communications to ensure personalised engagement

• Send thank you notes, updates, or event invitations to maintain strong relationships.

• Managing CEO social media (LinkedIn) or PR-related tasks where needed.

• Content planning and scheduling, monitor interactions, identify trends, review analytics.

• Accompany the CEO on external UK and international travel as required.

• Work with the Board and support where required in carrying out secretariat duties for the CEO and Board, this includes:

• Managing workflow

• Working with respective stakeholders and staff to prepare agendas and relevant papers.

• Ensuring the timely distribution of board papers.

• Taking minutes of the meetings and recording and monitoring the actions agreed at meetings.

• Support the CEO in forward planning for all meetings and evaluating performance to ensure continued effectiveness.

• Liaison with stakeholders and Board on their induction and governance activities

• Arranging the annual general meeting, and any other general meetings as required throughout the year, ensuring proper records are taken and maintained.

• Taking the lead role in overseeing work directly commissioned by the Board.

• Assist Board members with travel arrangements to and from Board meetings.